Computerisation has revolutionised the way documents are created, stored and transmitted. It has facilitated greater efficiency and more innovative ways of sharing information. The computer continues to be an indispensable tool in the world of work. The ability to use the computer provides essential skills for prospective employees in the fields of data preparation and data management. Students seeking opportunities in the world of work or pursuing further studies must develop competence and proficiency in the use of computers and related electronic hardware devices. The Electronic Document Preparation and Management (EDPM) syllabus is designed to equip students with knowledge and computer-related skills required to enhance the performance of clerical and administrative tasks.
The syllabus seeks to instil tenets of the Ideal Caribbean Person as articulated by the CARICOM Caribbean Education Task Force (CTF) and adopted by the CARICOM Heads of Government at their 18th Summit. To this end the syllabus contains objectives and content intended to foster disciplined and ethical behaviours within the work environment.
In addition, the syllabus conforms to UNESCO’s Pillars of Learning and aims to promote varied approaches to learning, and the personal growth, decision-making capabilities of students. The EDPM syllabus will provide a holistic approach to acquisition of knowledge and the development of candidates’ decision-making and problem-solving skills. It is suited for candidates pursing any discipline, as the competencies and skills developed in the preparation and management of electronic documents are interdisciplinary and imperative in the world of work or in the pursuit of further studies.
The syllabus aims to:
- develop an understanding of the importance of Information and Communication Technology (ICT) in a modern office environment;
- equip students with the requisite skills to assume clerical and administrative roles;
- lay the foundation for career development and advancement in a business environment;
- develop knowledge and skills useful for specialised training for secondary, post-secondary studies, and future careers;
- foster disciplined and ethical behaviours within the work environment;
- develop effective document management capabilities;
- enhance the quality of life and foster personal growth and development.
SECTION I: FUNDAMENTALS OF COMPUTING
- Define the computer;
- Identify types of computers;
- Discuss the advantages and disadvantages of computer usage;
- Explain the use of the various input devices;
- List various types of storage media and their practical applications;
- Distinguish between operating system software and application software;
- Describe ways of caring for computers and peripherals in the working environment;
- Discuss health and safety factors associated with computer use
SECTION II: KEYBOARD MASTERY
- Demonstrate competence in keyboarding techniques;
- Demonstrate correct posture at the computer;
- Demonstrate competence in the use of special keys;
- Use correct spacing after punctuation marks;
- Interpret manuscript signs;
- Use different types of headings;
- Prepare typescript from manuscript or typed notes using accepted rules;
- Apply appropriate language skills to produce a professionally finished document;
- Type at a minimum speed of 35 words per minute.
- apply appropriate formatting features to enhance specific documents;
- Apply editing techniques to prepare documents;
- Prepare documents using tabulations;
- Create a database using a single table;
- Create simple presentations using presentation software;
- Integrate information to produce complete documents for dissemination.
SECTION V: BUSINESS DOCUMENT PREPARATION
- Prepare documents for meetings;
- Produce letters using the most appropriate styles;
- Prepare correspondence from skeleton notes and various media;
- Prepare correspondence from skeleton notes
- Identify sizes and orientation of paper;
- Identify types of stationery;
- Select and use appropriate stationery for a given assignment
- Prepare envelopes and labels;
- Envelopes and Labels
- Produce memoranda in various styles using appropriate stationery;
- Manipulate simple graphics for insertion into a document.
- Discuss various types of electronic communication;
- Explain various features of e-mail;
- Discuss the advantages and disadvantages of electronic communication media;
- Compare other new and emerging communication technologies;
- Discuss file organisation methods using e-mail;
- Identify factors to be considered in the selection of communication media.
SECTION VIII: DOCUMENT MANAGEMENT
- Distinguish between a manual and electronic filing system;
- Identify types of documents used in data processing;
- Manipulate an electronic filing system;
- Explain issues related to the integrity of files;
- Discuss issues related to the security of files;
- Examine issues related to the retention of files;
- Explain methods for tracing document versions.
SECTION IX: ETHICS
- Explain the concept of intellectual property;
- Describe the rights that are protected by intellectual property laws;
- Discuss ethical standards with respect to intellectual property;
- Explain the concept of plagiarism;
- List guidelines to avoid plagiarism;
- Plan and order priorities to ensure acceptable standards of work;
- Demonstrate awareness of desirable habits and work attitudes.